Break Through the Back-and-Forth: Advantages of Adding Interview Scheduling to Your Hiring Process

Female candidate using the browser on her cellphone to schedule her job interview

The rundown

  • Scheduling software allows you to easily schedule appointments with attendees by allowing them to select an available time on your calendar
  • On average, 20% of interviews scheduled need to be rebooked by candidates
  • The usage of scheduling tools is growing at an annual rate of 15.1%
  • The majority of candidates are looking to schedule time online and on a mobile device when deciding on a time for their interview
  • Around 40% of interview bookings occur during non-working hours
  • Using a scheduling tool can reduce the time you spend negotiating an interview time with candidates by 84%

Table of contents

The tedious back-and-forth

Are you tired of the tedious back-and-forth needed to schedule an interview with a candidate? Time adds up between multiple emails or phone calls with an attendee trying to determine a time that works for both parties; not to mention if the person you’re scheduling time with needs to reschedule or ends up being a no-show. The right scheduling software may be just what you need.

Scheduling software allows you to easily schedule appointments with attendees by allowing them to select an available time on your calendar. The software even takes care of emailing attendees for you and allows candidates to reschedule or cancel their meetings on their own time.

Usage of scheduling tools is growing every year

With the usage of scheduling tools growing at an annual rate of 15.1%, tools are getting more sophisticated. These tools allow companies to resolve their scheduling dilemmas – giving them more time back in the day, a more enjoyable work environment and improved bottom lines. On the next several pages, you’ll find a few of the benefits of implementing a scheduling tool in your hiring process.

The usage of scheduling tools is growing at an annual rate of 15.1%.

Scheduling tools provide an easier booking experience

A survey conducted by Acuity recently revealed that schedulers preferred booking time online. On top of that, Statcounter has reported that mobile device usage has passed desktop usage.

90% of people prefer scheduling online and on a mobile device.

Meaning the majority of your candidates are looking to schedule online and on a mobile device when deciding on a time for their interview.

A positive scheduling environment

On average 20% of interviews scheduled need to be rescheduled by candidates. Scheduling tools allow your candidates to easily reschedule their interviews on your calendar by simply reaccessing their scheduling link and choosing a new time. Making this process easier cuts down on the back-and-forth between the recruiter and candidate, saving time and resources, allowing you to focus on hiring the right candidate.

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Improve your internal hiring process

Scheduling tools can also improve your internal hiring process. “No-shows” are a real problem when it comes to scheduling interviews, and end up being a costly waste of time. However, studies have shown that email reminders sent by scheduling tools alone are effective at reducing no shows. The Mayo Clinic found that no-shows decreased by 36% when reminder emails were used in the scheduling process.

36%
decrease in no-shows when reminder emails were
used in the Mayo Clinic’s scheduling process.

Eliminating no-show candidates cuts down on the time that is lost when a recruiter or hiring is unable to conduct an interview they’ve spent time preparing for. Cutting back on this time allows recruiters to focus on interviews that will be conducted, giving you the best chance at hiring the right candidate, as well as improving the satisfaction of both the recruiter/hiring manager and the candidate being interviewed.

Scheduling tools also contain status tracking features, allowing you to more easily stay up-to-date on where your candidates are in the scheduling process. For example, interviewstream’s interview scheduler gives you a detailed breakdown of eight different statuses so that you can know exactly where your candidates are in the process at any time.

As you know, time spent scheduling interviews can add up. interviewstream found that it takes anywhere from 10 minutes to two hours to schedule one interview. To put that in perspective, in a given week if you schedule interviews with 20 candidates at 10 minutes an interview, that adds up to nearly 3.5 hours of time spent scheduling every week.

84% - the cutback in time spent negotiating meeting times with candidates.

The interviewstream scheduler takes an average of 5 minutes or less to schedule multiple interviews (depending on the level of one-time customization added). Using interviewstream’s scheduling tool can cut back 84% of the time spent negotiating a meeting time with potential candidates.

Allow for strategic growth

Using a scheduling tool can improve your bottom line by creating a more seamless scheduling process, reduce the back-and-forth, administrative tasks, and potential error around the scheduling process, leading to a more efficient workforce overall.

Online scheduling is an effective labor-management tool, according to LSA Insider around 40% of bookings occur during non-working hours. Freeing up that time allows your recruiters to fill their time interviewing potential candidates rather than spending time in the back-and-forth scheduling time with a candidate.

40%
of bookings occur during
non-working hours.

With the average cost-per-hire at an average of $4,000, hiring the right employees can be crucial for the future of your organization. Using a scheduling tool allows you to interview more candidates at a faster rate, ensuring a larger candidate pool for hiring the best candidate.

Whether you’re trying to solve scheduling issues, improve your process, or are just curious about scheduling tools – taking advantage of the tools on the market today will undoubtedly help you resolve some of the scheduling woes you’re experiencing.

And with mobile and online scheduling on the rise, there’s no better time to take advantage of new technology. If you’re interested in how scheduling tools can help you, watch the video below to learn more about interview scheduler.

About interview scheduler

interview scheduler is an industry leading interview scheduling solution that eliminates the back and forth emails and phone calls with candidates and automates your entire interview scheduling process. Simply sync your hiring team’s availability from Gmail or Outlook and send out a link that enables candidates to self-book an interview day and time.

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The interviewstream platform

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About interviewstream

As companies transition to remote work, we exists to help recruiters and hiring teams ask the right questions every time, screen candidates faster, make scheduling easier and reach candidates everywhere. Using our remote interviewing platform, your team will have a complete view of the candidate in one location while also leveraging one of the leading platforms for online interviewing.

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